April intake
Apply by: August – October (previous year)
Language school, university, most senmon
How it works
From first visit to flying to Japan
A transparent 6-step process. Average timeline: 6–10 months depending on intake and school.
Start step 1 — free counseling- 1
Free counseling
Week 1Visit our office or book online. We assess your +2/Bachelor profile, Japanese level, budget, and preferred intake (April or October).
- 2
Program & school selection
Week 2–3Receive a shortlist of 2–4 schools with fees, location, and requirements. Parents are welcome in meetings.
- 3
Application submission
Week 4–8Submit application forms, academic transcripts, passport copy, and photos. We coordinate directly with the school in Japan.
- 4
COE issuance
2–3 monthsSchool applies to immigration for your Certificate of Eligibility. We track status and request additional documents if needed.
- 5
Visa application
2–4 weeksWith COE in hand, apply at the Japanese Embassy in Kathmandu. We provide form guidance and interview preparation.
- 6
Fly to Japan
Before intakePre-departure orientation covers airport pickup options, dorm check-in, part-time work rules, and first-week survival tips.
Document checklist
Start gathering these early. Exact requirements vary by school — we give you a personalized list after counseling.
- □Valid passport (or application in progress)
- □+2 / SEE / Bachelor transcripts & certificates
- □Passport-size photos (Japan specification)
- □Bank balance certificate (sponsor or self)
- □Sponsorship letter & relationship proof (if applicable)
- □Japanese language certificate (if any — JLPT, NAT)
- □Resume / CV for university applicants
- □Research plan (graduate applicants)
Intake planning
October intake
Apply by: March – May (same year)
Language school (main October start)
Ready to start your Japan journey?
Book a free counseling session with DONG. We explain costs, timeline, and documents in clear English — your family is welcome to join.